UMass Boston

View the Master Academic Calendar

NOTE: Except as noted (*), the dates listed below on the master academic calendar are campus deadlines; dates preceded by asterisks are Trustee-mandated deadlines. When a Trustee-mandated deadline falls on a Saturday/Sunday personnel actions should be completed by the preceding Friday.

The Summary of Major Personnel Actions and other procedures provides the same deadlines but lists this information by type of major faculty personnel action (e.g. tenure review, sabbatical, PMYR, etc).

Unit heads who are not clear as to the application of these terms to their unit in this document should refer their questions to the Provost’s Office at 617-287-5600.

JULY 2024
AUGUST 2024
SEPTEMBER 2024
OCTOBER 2024
NOVEMBER 2024
DECEMBER 2024
JANUARY 2025
FEBRUARY 2025
MARCH 2025
APRIL 2025
MAY 2025
JUNE 2025
JULY 2025
AUGUST 2025

 

July 2024

AUGUST 2024

01   Dean of University Libraries sends notice of personnel review for reappointment, promotion or continuing appointment to eligible librarians with a copy to the library personnel committee chair

15   (*) By this date, notification of promotion from Delegated Appointing Authority to faculty/librarians (with copies to intervening administrators); this deadline may be extended in certain cases

(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, 5th, or 6th probationary year whose current contracts expire 8/31/25 from Delegated Appointing Authority to candidates

(*) Deadline for notification of Expiration of Appointment (8/31/25) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

Notification of emeritus status from provost to retiree, dean, and department chair

By this date, chairpersons remind faculty to provide materials by 9/09/24 for personnel reviews scheduled during AY 24-25

28-29   New Faculty Orientation

31   Last day of AY 23-24 academic-basis appointment

SEPTEMBER 2024

01   Effective date for faculty academic appointments and reappointments commencing Fall 2024

02   Holiday (Labor Day)

03   First day of classes

Request for exception to Board of Trustee policy on required or immediate return from current sabbatical from faculty/librarian to chairperson/department head in cases in which the sabbatical leave ends before 1/26/25 (NOTE: requests made after this date will normally not be considered) 

06   Chairs receive materials from tenure system faculty for personnel reviews scheduled during AY 24-25 and confirm to dean the faculty members being reviewed

11   Requests for exception to Board of Trustee policy on required return from current sabbatical leave from chairperson/department head to dean in cases in which the sabbatical leave ends before 1/26/25

Promotion files for rank of Professor (without tenure consideration) from chairperson to departmental personnel committees

Tenure files from chairperson to department personnel committee for review

Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from chairperson or department head to dean in cases in which the sabbatical leave ends before 1/26/25

10   Annual reports forwarded from librarians to immediate supervisor with appropriate sections completed

Add/Drop Ends

13   Requests for exception to Board of Trustee policy on required return from sabbatical leave from dean to provost in cases in which the leave ends before 1/26/25

Requests for exception to Board of Trustee policy on immediate return from sabbatical leave from dean to provost in cases in which the sabbatical leave ends before 1/26/25

Librarian Annual Reports returned to librarians for their signatures/comments

16   Annual Reports from faculty to chairperson with appropriate sections completed; chairpersons pass reports to personnel committee 

OCTOBER 2024

01   By this date, the department personnel committee and the dean shall disseminate to the bargaining-unit members the principles upon which merit awards will be decided for Pools A and B, respectively. These principles relate to the AFRs and merit processes that will follow the academic year that the October 1st notification falls within.

02   Personnel committees return Annual Faculty Reports to chairperson with appropriate sections completed

Librarian Annual Reports from librarians provided to Library Personnel Committee with comments of supervisor

Rosh Hashanah (begins at sundown 10/02/24, lasts through nightfall 10/04/24)

03   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor in cases in which the sabbatical leave ends before 1/26/25

07   Annual Faculty Reports from chairperson to faculty (with appropriate sections completed by department personnel committee and chairperson)

08   Recommendations regarding tenure from department personnel committee to chairperson

Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from chancellor to president in cases in which the sabbatical leave ends before 1/26/25

11   Yom Kippur (begins at sundown 10/11/24, lasts through nightfall 10/12/24)

14   Holiday (Indigenous People's Day)

15   Recommendations regarding tenure from chairperson to dean for distribution to college personnel committee

Annual Faculty Reports (with signature) returned by faculty to chairpersons

16   Annual Faculty Reports from chairpersons to deans

18   Librarian Annual Reports from personnel committee to dean for reviews/comments

24   Applications for sabbatical leaves or leaves of absence for AY 25-26 from faculty to chairperson and from librarian to associate dean of university libraries

25   Last day to file for December 2024 graduation

Recommendations regarding reappointment to 3rd Probationary Year from chair to dean

NOVEMBER 2024

01   Librarian Annual Reports from dean of university libraries to librarians for final signature/comments

05   Spring/Winter Registration Begins

06   Librarian Annual Reports (with final signature) forwarded to dean of university libraries

11   Holiday (Veteran's Day)

12   Recommendations regarding reappointment to 3rd Probationary Year from dean to provost

14   Recommendations regarding reappointment through the 6th Probationary Year (Fourth Year Review) from chairperson to dean for distribution to the college personnel committee 

Recommendations regarding sabbatical leaves and leaves of absence for AY 25-26 from chairperson/associate dean of university libraries to dean

18   Recommendations regarding tenure from college personnel committee to dean

21   Pass/Fail and Course Withdrawal Deadline

27   By this date, notification to faculty or librarians regarding decision on request for exception to Trustee policy on required or immediate return from sabbatical leave which ends before 1/26/25

Written notification from librarian to dean of intent to submit name for promotion or continuing appointment

28   Holiday (Thanksgiving)

DECEMBER 2024

02   Classes Resume

13   Sabbatical reports from Spring 24 due to provost

Semester Ends

14  Study Period

15   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty in 2nd service year (those whose current contracts expire 8/31/25) from Delegated Appointing Authority to candidate (with copies to intervening administrators)

16   Final Exam Period (Ends December 20)

21   Emergency Final Exam Snow Day (if needed)

25   Holiday (Christmas)

Hanukkah (begins at sundown, lasts through nightfall 01/02/25)

27   Fall 2024 Grades Due Online

JANUARY 2025

01   Holiday (New Year's Day)

06   Classes Begin

07   Recommendations from dean to provost regarding any Spring 25 continuing appointments for eligible NTT faculty

10   Recommendations regarding tenure from dean to provost

For librarians with one to five years of service, recommendations for reappointment from dean to provost

13   Promotion files for rank of Professor (without tenure consideration) from department personnel committee to department chair

17   Course pass/fail/withdrawal deadline

18   Recommendations regarding sabbatical leaves and leaves of absence for AY 25-26 from dean to provost

Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from faculty or librarian to chairperson or department head in cases of faculty or librarians on leave for AY 24-25 year or on leave in the Spring 2025 semester

19   Winter Classes End

20   Holiday (Martin Luther King Day)

21   Materials for librarian promotion or continuing appointment submitted by librarian to immediate supervisor

26   Effective end date for Fall 2024 faculty appointments

Chair receives materials from non-tenure track faculty for personnel reviews scheduled during AY 24-25 and confirms to dean the faculty members being reviewed

27   Effective date for faculty appointments and reappointments commencing Spring 2025

Spring Semester Begins

28   Non-tenure track faculty promotion files from chairperson to departmental personnel committee

30   Recommendations regarding reappointment to 2nd Probationary Year from department to dean

Recommendations regarding promotions to the rank of Professor (without tenure consideration) from chairperson to dean for distribution to college personnel committee

Recommendations regarding reappointment through the 6th Probationary Year (Fourth Year Review) from college personnel committee to dean

Requests for exception to Board of Trustee policy on required return from sabbatical leave from chairperson or department head to dean

31   Winter Grades Due Online

By this date, faculty scheduled for PMYR submit their 2000-word (or less) statement and CV to department personnel committee and chairperson; chairperson provides personnel committee with annual reports and student evaluations for faculty undergoing PMYR

FEBRUARY 2025

03   Add/Drop Ends

07   Recommendations on reappointment to 2nd Probationary Year from dean to provost   

Recommendations regarding librarian promotions or continuing appointments from supervisor to library personnel committee

Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from dean to provost

For librarians with one to five years of service, approval of reappointment from provost to librarian (with copy to personnel committee and dean)

17   Holiday (Presidents' Day)

19   Non-tenure track promotion files from department personnel committee to department chair

20   Requests for exception to Board of Trustee policy on required or immediate return from sabbatical leave from provost to chancellor

28   Recommendations regarding promotions to the rank of Professor (without tenure consideration) from college personnel committee to dean

Recommendations for reappointment through 6th Probationary Year (Fourth Year Review) from dean to provost

PMYR recommendations of personnel committee and chairperson to PMYR faculty and dean

MARCH 2025

01   (*) By this date, notification of reappointment or expiration of appointment of probationary faculty members in 1st service year (those whose current contracts expire 8/31/25) from Delegated Appointing Authority to candidates (with copies to intervening administrators)

03   Summer 2025 Registration Begins

05   Recommendations regarding librarian promotions or continuing appointment from personnel committee to dean of university libraries

Requests for exception to Board of Trustee policy on required or immediate return from current sabbatical leave from chancellor to president

07   Last Day to File for May/August 2025 Graduation

08   Recommendations regarding non-tenure track faculty promotions from chairperson to dean for distribution to college personnel committee

14   By this date, all draft recommendation letters regarding tenure from provost to chancellor

16   Spring Break begins (ends March 23)

21   Recommendations for reappointment to 4th or 5th Probationary Year from department to dean

24   Classes Resume

APRIL 2025

01   Notification to faculty/librarians regarding sabbatical leaves or leaves of absence for AY 25-26

04   Recommendations regarding librarian promotion or continuing appointment from dean of university libraries to provost

Recommendations regarding promotions to the rank of Professor (without tenure consideration) from dean to provost

07   Fall 2025 Registration Begins

11   For librarians with up to one year of service, recommendations for reappointment from dean to provost

All recommendations regarding tenure from chancellor to president

12   Passover (begins at sundown, lasts through nightfall 4/20/25)

15   Deans submit PMYR recommendations to PMYR faculty, personnel committees, and chairpersons

18   Recommendations regarding non-tenure track faculty promotions from college personnel committee to dean

PMYR development plans, if needed, submitted from faculty to dean

Recommendations for reappointment to 4th or 5th Probationary Years from dean to provost

21   Holiday (Patriots’ Day)

22   Written notification from tenured faculty members to chairperson of intent to submit name for promotion to Professor in AY 25-26

24   Course Pass/Fail/Withdrawal Deadline

MAY 2025

01   Requests for modifications in period of sabbatical leave during AY 25-26 from applicant to chairperson. (NOTE: requests for changes from full-year to one-semester sabbaticals will normally not be granted if submitted after this date)

02   Deans confirm with chairpersons the names of faculty who will be considered or are eligible for personnel actions (PMYR, reappointment, reappointment through the tenure decision year, tenure and, to the extent known, and promotion to senior rank) during AY 25-26. Chairpersons are responsible for ensuring that such faculty members are aware of their rights and responsibilities.

08   Requests for modification in period of sabbatical leave during AY 25-26 from chairperson/ department head to dean

09   Deans notify provost of all faculty personnel reviews scheduled during AY 25-26

Deans submit annual PMYR report to provost for PMYR faculty reviewed during AY 24-25

For librarians with up to one year of service, approval of reappointment from provost to librarian (with copy to personnel committee and dean)

13  Requests for modification in period of sabbatical leave during AY 25-26 from dean to provost

14   Sabbatical reports from Fall 22 due to provost

Written notification from non-tenure track faculty member to chairperson of intent to submit name for promotion to senior rank in AY 25-26

Notification of reappointment through the 6th Probationary Year (Fourth Year Review) to faculty members

Last Day of Classes

15   Study Period (May 15-18)

16   Recommendations regarding non-tenure track faculty promotions from dean to provost

19   Final Exam Period (May 19-23)

26   Holiday (Memorial Day)

27   Summer Session 1 (SS1) begins (ends July 10)

Summer Session 3 (SS3) begins (ends August 21)

Special Session 1 and 2 (SP1and SP2) begins (ends August 21)

28   DOCTORAL HOODING

GRADUATE COMMENCEMENT

29   UNDERGRADUATE COMMENCEMENT

30   Spring 2025 Grades Due Online

JUNE 2024

02   Recommendations for emeritus status from department chair to dean

06   Recommendations from deans to provost regarding any Fall 25 continuing appointments for eligible NTT faculty

16   Notification to faculty of Board of Trustee approval of tenure in cases submitted for consideration at the June Board Meeting

Recommendations for emeritus status from dean to provost

Notification to faculty and librarians regarding requests for modification in period of sabbatical leave during AY 25-26

19   Holiday (Juneteenth)

21   By this date, notification to faculty or librarians regarding decision on requests for exception to Board of Trustee policy on required and immediate return from AY 25-26 sabbatical leave

JULY 2025

01   Colleges tell Graduate Dean the names/changes to GPD lists

04   Holiday (Independence Day)

15   Summer Session 2 (SS2) begins (ends August 21)

AUGUST 2025

01   Dean of University Libraries sends notice of personnel review for reappointment, promotion or continuing appointment to eligible librarians with a copy to the library personnel committee chair

15   (*) By this date, notification of promotion from Delegated Appointing Authority to faculty (with copies to intervening administrators); this deadline may be extended in certain cases

(*) Notification of promotion from Delegated Appointing Authority to librarians with copies to intervening administrators (this deadline may be extended in certain cases)

(*) By this date, notification of reappointment or expiration of appointment of all faculty in 3rd, 4th, 5th, or 6th probationary year whose current contracts expire 8/31/25 from Delegated Appointing Authority to candidates

(*) By this date, deadline for notification of Expiration of Appointment (8/31/25) in tenure cases in which the chancellor does not recommend tenure to the president and the Board of Trustees

Notification of emeritus status from provost to retiree, dean, and department chair

By this date, chairpersons remind faculty and dean of university libraries reminds librarians to provide materials by 9/08/25 for personnel reviews scheduled during AY 25-26

31   Last day of AY 24-25 academic-basis appointments

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